The personal data you submit to the Foundation will be stored as a minimum until a decision has been made on your application, and thereafter based on the following criteria:
If your project receives a grant, the Foundation will keep your information until the project is completed, and after that for as long and to the extent that the Foundation has a legitimate and justifiable reason for this. Your information, including name, gender, age, civil registration number, nationality, title, place of employment if required, address, telephone number, e-mail, researcher ID (ORCID) if required, CV if required, project title, your application and an assessment thereof, as well as any agreement (grant letter), will be included in our internal register of applications and supported projects.
The basis for the storage depends on the purposes listed under section 4, and includes in particular the foundation’s interest in obtaining a balanced allotment of grants, evaluating the effect of the grants allotted, as well as using data for scientific or historical research purposes or for statistical purposes.
Information relevant for bookkeeping purposes will be stored for five years and in the current accounting period after the project has been completed.
If the Foundation decides to allot a grant based on your application, information about your name, project title, place of employment and participation in the project and picture, if you have given your consent to publication thereof, will be included in the Foundation’s register of supported projects that is publicly available at www.villumfonden.dk. We assess that this publication – in consideration of freedom of expression and information – is covered by section 3(1) of the Data Protection Act, and the information will therefore remain public on the Foundation’s website indefinitely.
If your project does not receive a grant, your information, including name, gender, age, civil registration number, nationality, title, place of employment if required, address, telephone number, e-mail, researcher ID (ORCID) if required, CV if required, project title, your application and an assessment thereof, as well as any agreement (grant letter), will be included in our internal register of applications received.
The Foundation will store your information for as long and to the extent that the Foundation has a legitimate and justifiable reason for this in accordance with the purposes listed under section 4, which includes in particular the Foundation’s interest in obtaining a balanced allotment of grants and in providing the best possible service and guidance to former applicants, evaluating the effect of the grants allotted, as well as using data for scientific or historical research purposes or for statistical purposes.
The Foundation will conduct periodic reviews to ensure that we do not store data that is not necessary for the purposes stated.